Once you have your emails exported, you can read my post on how to import them to another email service like Gmail, if you are planning to switch. From the Global Address List, find the group members you need by clicking on their name and then clicking the Group Members button. Enter a name for your Group Calendar and press OK. There aren’t any other options when exporting from Outlook on a Mac. Create a group schedule: Outlook 2010.In your Outlook calendar view, click on Calendar Groups along the top of the window. You can choose from Mail, Calendar, Contacts, Tasks and Notes or you can choose from items in a specific category.Ĭlick Continue and you’ll be asked where you want to save the file.
HOW TO COPY AN EMAIL IN OUTLOOK 2010 FOR MAC
On Macs, you only have one option: Outlook for Mac Archive File (.OLM).Ī dialog will popup where you can choose which items you want to export to the archive file. Actually, the file type is also different. If you are running the Mac version of Office, then the procedure for exporting emails is different. You can now copy this file to a safe location for backup. You should now have a CSV or PST file with all your emails stored inside. Also, note that it’s not very secure and can easily be hacked using the right software. If you are going to use a password here, note that it should be more than 16 characters. There are several options that you can choose from that deal with how duplicates will be handled.įinally, click Finish and you’ll get a window asking if you want to protect your PST file with an optional password. Or maybe you just want to export them for backup.
If you only want a small subset of emails, you can click on the Filter button and then put in various criteria to reduce the number of emails to export.Ĭlick Next and you’ll now need to choose a location to save your CSV or PST file. Are you planning on leaving a job and want to make sure you get a copy of all your emails in case you need to refer to them at a later point. If you want to get all your emails, you normally select Inbox and make sure that Include subfolders is checked. On the next screen, you have to choose what you want to export. I normally always use PST, so that it’s easier to import back into Outlook, but you can choose CSV if you want to import the emails into another email client or even into a program like Excel or Word. On the next screen, you have to choose the type of file: either a CSV (Comma Separated Values) file or an Outlook Data File (PST). To get started, you want to select Export to a file. This will now bring up the Import/Export Wizard, which looks the same in all versions of Office.
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